Expense groups

The highest level of expense classification that employees can report in Smart Expense is the expense groups. Automatic Smart Expense setup creates the following items:

• Business Trips

• Entertainment

• Professional Training

• Welfare Plan

• Company Account

• Personal Expenses

Business Trips

In this expense group the user must classify all the expenses personally incurred during a trip or in general on the occasion of a business trip. Therefore, every time that the employee is carrying out work activities outside the company headquarters and incurs expenses, paid for himself or by company means, he must create an expense that belongs to this group.

Entertainment

This group must include all the expenses that the employee incurs for work in favor of other people not belonging to his own company. These expenses are mostly borne by the employee who is on a business trip, but by their nature they must be reported separately and distinct from the expenses that the traveling employee bears only for himself.

The entertainment (and hospitality) expenses included in this group must be indicated in their entirety. Typically these are lunches offered to customers and / or suppliers, which, due to the fact that they qualify as entertainment expenses, cannot be distinguished between the employee's share and the guest's share.

Professional Training

In the event that the employee participates in a training course (off-site or via web meeting) it is advisable that the company requests that all expenses incurred for travel, food, accommodation and any other type of disbursement be indicated in this group.

Welfare Plan

Company Account

Personal Expenses