Expense categories

The expense categories make it possible to classify the expenses incurred by nature and are related to the groups and types of expenses present in the system. The predefined expense categories are:

• Meals

• Lodge

• Incidentals

• Transportation

• Mileage

• Goods Procurement

• Service Procurement

The categories of expenditure have a special utility as regards the Italian tax classification provided for by the Income Taxes Regulations with reference to expense reimbursements of actual receipts (also called analytical reimbursements).

Meals

This category must be assigned to all expenses incurred by the user for breakfasts, lunches and dinners. Typically, meals expenses are incurred in relation to "Business Trips", "Entertainment" and "Professional Training" expense groups.

Lodge

The expenses of the Lodge category refer to overnight stays in hotels or other hospitality structures and are typically incurred in relation to the "Business Trips" and "Professional Training" expense groups.

Incidentals

This category generally includes all expenses that cannot be classified into other categories, such as expenses for cafeteria, tips and laundry. The Incidentals category is related to the "Business Trips", "Entertainment" and "Professional Training" expense groups.

Transportation

All travel expenses, with the sole exception of mileage reimbursements, belong to the transport category, which is related to the "Business Trips" and "Professional Training" expense groups.

Mileage

The mileage category belongs to the "Business Trips" and "Professional Training" expense groups and is used to classify mileage reimbursements deriving from the use of your own personal car.

Goods Procurement

It is the grouping of all expenses incurred to purchase material goods (from stationery to production materials) on behalf of the company. These expenses are excluded from the tax rules for employee reimbursements and are related to the "Entertainment", "Welfare Plan" and "Company Account" expense groups.

Service Procurement

Like the expenses for the purchase of goods, this grouping of expenses falls outside the tax rules of reimbursement to the employee and refers to all expenses incurred to purchase intangible services on behalf of the company. The category is related to the "Entertainment", "Professional Training", "Welfare Plan" and "Company Account" expense groups.